Transaction Coordinator

Company Overview

Our client is a real estate investment firm and leader in the distressed residential real estate investing industry. They were founded in 2019 and are a well-established company and are looking for top talent to join their team and help them continue setting and breaking company records.
They hire self-motivated leaders who are looking to take their careers to the next level. The individual for this role will be a great addition to the company’s sales and acquisitions team. A successful individual will bring their strengths of rapport building, active listening, team orientation, and negotiation to the table from day one.

Our client offers a place to perform and excel at work without layers of corporate bureaucracy. They are a stable and reliable business that will be around for a long time with numerous growth opportunities. The business consists of top-producing friendly and positive people who live by their core values. They believe that their company, customers, and community can all excel and grow together. You will immediately feel this once joining the team.

Position Responsibilities

• Maintain a detailed timeline of all real estate transactions in process, managing key deadlines and ensuring timely completion of tasks.
• Coordinate real estate acquisition activities by facilitating communication between homeowners, lenders, title companies, appraisers, attorneys, and other third-party service providers.
• Oversee title and due diligence processes, ensuring all required documents (e.g., death certificates, lien releases) are obtained and issues are resolved in collaboration with the title company.
• Lead the due diligence and closing process, ensuring timelines are met while preparing timely and accurate deal status reports in CRM.
• Prepare and manage transaction documents, including contracts, addendums, memorandums, escrow holdback agreements, and other required paperwork.
• Ensure all necessary paperwork is completed accurately, on time, and with proper approvals obtained, including securing signatures for compliance with mandatory disclosure forms.
• Schedule property walks, buyer showings, and inspections as needed for acquisitions and wholesale transactions.
• Manage communication with lenders, submitting required documentation and tracking approvals.
• Handle administrative tasks related to transactions, including tracking and processing utility bills for fix-and-flip properties.
• Update and maintain Salesforce CRM with key transaction details, status updates, and financial data related to rehab costs.
• Collaborate with acquisitions and dispositions teams, ensuring smooth handoff and assisting with negotiations as needed.

Qualifications

• 2–5 years of experience in real estate transaction coordination, preferably in investment real estate, wholesaling, or fix-and-flip transactions.
• Highly detail-oriented with strong organizational and time management skills.
• Excellent communication and interpersonal skills, with the ability to manage multiple stakeholders.
• Experience with title processes, escrow, and real estate contracts.
• Ability to adapt to a fast-paced, high-volume transaction environment (handling 10–15+ deals per month).